Executive Administrative Assistant (6 months contract)

Job Number: 5735

External Description:

Position: 6 Months Contract Executive Administrative Assistant  

 

Company Description

 

Join an American MNC, which provides Private Banking, Asset Management, Treasury & Security Services, Private Wealth Management services and is one of the largest banks in the United States with a history dating back over 200 years. American multinational banking and financial services holding company with almost 240,000 employees in 60 countries

 

Job Responsibilities

 

• Provide administrative support to senior management (Directors and VP)
• Scheduling appointments and meeting coordination, calendar management
• Organize compliance training sessions, training deck coordination and invitation management
• Organize travel and meeting schedules
• Preparation and editing of presentation materials
• Assist with maintenance of Compliance SharePoint site and electronic filing system
• Manage distribution lists and administration of shared mailboxes
• Handle expenses claims in compliance with the firm travel policies
• Manage team onboarding / offboarding arrangements
• Assist in ad hoc projects as required, including consolidation and collation of information requests from regional team in effective formats / reports

 

Requirements

 

• Diploma / Degree in any discipline
• At least 5 years of secretarial and administrative experience with substantial experience in supporting senior management.
• Versatile and dynamic to support executive management and a professional team.
• Able to work well with others in a fast paced, team-orientated environment
• Conscientious, organized, confident and highly motivated.
• Good prioritization skills.
• Able to prepare correspondences independently
• Attention to detail, excellent organizational skills and discretion with confidential information
• Flexible, analytical and able to handle tasks discreetly
• Computer literate and knowledge of Microsoft office and SharePoint.
• Professional verbal and written communication skills

 

EA License: 94C3609

Reg No: R1439496

Job Number: 5735

Community / Marketing Title: Executive Administrative Assistant (6 months contract)

Location_formattedLocationLong: Changi, South East SG